Administrative Assistant for Maintenance Operations NEW

Overview:

Join Interstate Waste Services (IWS), a leader in innovative waste and recycling solutions across New York, New Jersey, and Connecticut, with a rail-served landfill in Ohio. We pride ourselves on delivering high-quality services while ensuring the safety of our employees and communities. Our team supports a diverse range of customers, from industrial and medical to commercial and residential sectors.

Since our establishment in 1998, IWS has expanded through thoughtful acquisitions, integrating family-owned businesses that enrich our company culture. We combine the resources of a large organization with the personal touch of a family business.

Essential Job Functions:

The Administrative Assistant for Maintenance Operations will be vital in enhancing our maintenance department’s productivity. You will manage the distribution of operational information, compile data from various sources to generate reports and presentations, schedule meetings, and facilitate purchase orders. Acting as a point of contact for the manager, staff, and visitors, your role will be pivotal in our operational support.

Key Responsibilities:

• Communicate and interpret company policies, ensuring the manager is informed of any critical updates.
• Draft confidential communications, edit documents, and maintain accurate records and inventory.
• Assist maintenance staff in completing new hire documentation and health insurance enrollment.
• Organize and maintain updated maintenance files.
• Generate reports and manage repair orders efficiently.
• Request purchase orders and order parts as necessary.
• Exhibit strong interpersonal skills and effective human relations.

Work Environment:

This position is based in our Danbury, CT location, where we foster an open and friendly office atmosphere. The role primarily involves sitting and typing for most of the day.

Requirements and Qualifications:

Essential Requirements:

• Must be at least 18 years of age and legally authorized to work in the U.S.
• A high school diploma or GED is required; higher education is a plus.
• Experience in the sanitation industry is highly desirable.
• Knowledge of maintenance for Yellow Iron, tractors, and trailers is advantageous.
• Advanced proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.

Career Opportunities:

At IWS, we believe in fostering your growth through training and development. Many leaders in our organization began their careers as Helpers, Drivers, or Dispatchers. We celebrate diversity and are proud to be an equal opportunity employer.

Salary and Benefits:

At Interstate Waste Services, we strive to create a world-class workplace. Eligible employees enjoy a competitive total compensation package, which includes competitive pay, 401k with company match, medical, dental, vision, and life insurance, along with paid time off and holidays.

Salary Range: USD $65,000.00 – $72,000.00 per year.

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